Community Event Grant Round 2 2025

Thank you for your interest in Surf Coast Shire Council's Event Grants Program. This application form is for stream 2 of the Community Events round, specifically for events held between 1 February 2025 to 30 June 2025. 

If you need an interpreter, please call the Translating and Interpreting Service (TIS National) on 131 450 and ask them to telephone the Surf Coast Shire on 03 5261 0600. Our business hours are 8.30am-5.00pm

Please note that online applications will close on Friday, 29 November, at midnight. Incomplete applications and/or those received after this deadline will not be considered.

Before applying

1.  Read the guidelines and check your eligibility.

2.  Call our Grants team on 5261 0600 to discuss your idea and ask any questions.  

Please read the Event Grant and Sponsorship Program Guidelines before proceeding with this application.

Important, please confirm before proceeding:

Me/my group is one of the following: 

• Commercial entities and businesses
• Not for profit, incorporated bodies, co-operatives or associations
• Groups with an eligible auspice or unincorporated bodies with an eligible auspice
• Individuals with an ABN or auspice arrangements
• Charitable organisations
• Schools and kindergartens

Me/my group:.

• Is not a committee of Surf Coast Shire Council including Advisory Committees, Committees of Management of Sub Committees.
• Do not have an outstanding debt with Council
• Does not have an overdue acquittal report for previous funding received from Surf Coast Shire Council.
• Are not elected members or employees of Council
• Has not involved elected members or employees of Council to write this application, sign or be listed on any grant.  
• Are able adequately demonstrate financial commitment from other sources

My event: 

• Is taking place within the Surf Coast Shire.
• Has not already started
• Is taking place between 1 February 2025 - 30 June 2025 
• Is NOT a Political or gaming activity 
• Is NOT a Fundraising event where the primary purpose is to raise funds for a third-party organisation,agency or charity.
• Is NOT a School, Pre- School and Kindergarten event that are part of the standard curriculum
• Is NOT a School, Pre- School and Kindergarten fete or fair
• Is NOT a tradeshows, teaching programs, conferences or lectures
• Is NOT a circus with caged or exotic animals
• Supports gender inclusion and equality and does not discriminate against people based on gender identity, race, age, socio economic status, education, ethnicity, ability and disability, or faith. 

I understand:

• The following components of an event will NOT be funded: Interstate or overseas travel or accommodation, new building work, capital or ongoing maintenance works, prize money, awards and trophy production, new or replacement furniture, equipment or fixtures, organisational core operating costs such as funding for permanent staff members, insurance and utilities.
• Should my application be successful, Council will bear no responsibility for over spend of the project. 
• I may be required to supply Council officers with event documentation.  
• I will be required to supply a post event report/acquittal.  

Health, safety and cultural considerations (depending on your project):

• Where related to First Nations People or Culture, applicants must demonstrate appropriate consultation with the applicable Registered Aboriginal Party (RAP), Traditional Owner consultant or First Nations organisation.  
• I understand that projects or programs involving children must comply with with Child Safe Standards www.dhhs.vic.gov.au/ publications/child-safe-standards. 
• Where appropriate, projects must be inclusive of people with a disability or those who are marginalised.  Please refer to Council's Disability Inclusion Guidelines.